The GP as a communal space
Use of facilities
All the facilities in the GP are available for everyone to use and we’d like to encourage everyone to do so, even stopping by when showing family and friends around Cambridge for some free tea, coffee and biscuits!
- Please make sure you have been shown how to use the coffee machine before trying it yourself. It’s a bit tricky to use, and we’ve had some breakages in the past. Grab a member of the GPC, and we’ll be happy to help you.
- When using the last tea/coffee/biscuits, please leave a note so they can be restocked quickly!
- Please don’t ‘borrow’ newspapers from the GP, and return any borrowed magazines the same day.
- If you eat dinner in the GP, please return your tray to Hall before 7pm, when it closes.
Keeping the GP clean and tidy
We would like the GP to be in a presentable and pleasant state at all times, for all members and visitors. It’s totally understandable if things are left out in the GP when t’s being used, but ideally should be left in a better state than it was found. Our Bedders are already far too kind – tidying, and even washing up for us occasionally, so if we can do the following we will not be abusing that kindness:
- Clean up after ourselves, washing mugs and glasses or putting them in the dishwasher.
- Switch on the dishwasher when it is full (tablets in the sink cupboard), unload it when finished.
- Return any newspapers or magazines neatly, disposing of any plastic packaging/advertising.
- Put any waste or recycling into the appropriate bins and containers, particularly bottles.
The Puboard was initially set up to offer convenient and reasonably priced drinks for GP members, rather than to function as or to replace the College bar. In recent months we have attempted to open it more frequently, typically on Thursdays (before and after BA Dinner) and on Saturday evenings. Any member of the GP can become a Puboard Steward, allowing them key access to the Puboard and hence the opportunity to open it on other occasions, use the Puboard drinks tab and to serve both those gathered in the GP and their own friends. The role does come with a few responsibilities, the ones which affect everyone being:
- All Puboard Stewards receive full training for the position and as such are placed in charge of the area around the Puboard. This includes keeping the area clear of guests so crowding does not occur and so that drinks may be purchased easily.
- If there are difficulties in accessing or purchasing the Puboard, a Steward should be informed.
- At any given time, only a designated Puboard Steward should have access to the Puboard since they are responsible for the distribution of any drinks, as well as the collection of payment.
Use of the GP for large gatherings
You’re very welcome to have more than 10 people to the GP, or to use it to hold an event please. but let the GP Committee know (email@example.com) – and this we can provide guidance as to if and how this might be possible!
Use of the GP within the College community
Appropriate Noise Levels
The GP is primarily an engaging social space, which includes a TV and stereo system for general use, and by its nature will attract groups to use the facilities. This does raise the potential for some issues however, since the surrounding buildings and rooms are occupied by students and fellows who we must avoid disturbing. Unfortunately, noise travels particularly easily through the ceiling of the GP and straight into the Fellow’s room directly above, as well as into other residential areas in the vicinity. To avoid complaints caused by the noise emitted from the GP, we ask that we keep our activities at as low volume as can reasonably be expected, and:
- Ensure TV and music volume is maintained at a suitably low level throughout use – particularly important if in the background to a gathering, given the tendency to turn it up.
- Shut divider doors so that it is not necessary for volumes/voices to compete and hence rise when multiple groups are using the GP.
- Stay aware of and minimise any noise above quiet conversation, since it is likely to be heard.
- Pay particular attention to the time, especially early in the morning and in the evening.
Events in the GP and noise at night
Efforts have been made to make the GP a sociable and welcoming place for all GP members and their guests, particularly by running events – often in the evenings. As previously mentioned, the rooms directly above the GP are especially susceptible to disturbance and as such we must work within the guidelines provided by College to ensure no reason for complaints. As such it has been agreed:
- The Puboard will be closed at 11:15pm during large gatherings, to allow us all ample time to finish our conversations and drinks and decide on a possible further destination.
- At 11:45pm no noise should be audible around College (this applies to everyone, not just the GP*). As such, we are requested to have moved from the GP at this point and not to loiter in the surrounding areas causing disturbance.
- All Puboard Stewards and GPC have their names provided to College, automatically being deemed stewards for any function or gathering they happen to be attending. They are thus responsible for helping ensure that events remain in accordance with College rules*.
- When a request is made by either a Puboard Steward, Committee Member or Porter, we all will need to enact this request immediately.
- Should we find ourselves in the GP after midnight, we must use the far room (near the Puboard), close the sliding doors and ensure no noise above low conversation can be heard.
- At this time the TV needs to be off and music should not be played, as even quiet conversations can be heard on the floor above.
- See the college rules for more info.
There are currently two designated smoking areas within College, which we are required to use. Nowhere else in College (and particularly outside the GP) should be used for this purpose. We must respect that we have been asked to abide by this and should we or any of our guests like to smoke we should direct them either:
- Behind the JP bar (next to the Croquet Lawn).
- To the right of the Library, behind the clock tower.
The wider Graduate Parlour Community
Information and Publicity
The GP, its members and committee are involved in a variety of events and activities, or have notices which may be of interest to others in the GP. Whether looking to set up a new group or society, raise participation in an activity, list something for sale or just mention a gathering that’s taking place, we hope to provide means by which these can be publicised. Feedback about the management of these communication channels is extremely helpful, to achieve a useful delivery of information without overloading people’s inboxes, so please let us know if you have any comments regarding:
– GP Bulletin
Our frequent email bulletin is compiled by the GP Secretary twice weekly during term and once weekly otherwise. Please email a short title and description (approx. 150 words) for inclusion in the next edition, including web links for any further information. We have been asked to abide by University email list etiquette which prevents the addition of attachments, so these should also be linked to.
– GP Mailing List
The main list the committee uses for sending out information to members of the GP. It may sometimes be used by members of the GP to email the GP with a message that relates to a majority of those on the list, but please email the GP Secretary who can clarify whether this is appropriate. Emails sent directly to the list will be held automatically unless approved by the Secretary. It is an opt-in list so if you believe you are not receiving messages (i.e. no GP Bulletin) please contact the GP Secretary to be added.
– ‘Pembroke College Graduate Parlour (GP)’ Facebook Page
Our Facebook presence for anyone associated with the GP past or present. We are looking for relevant content to post here to keep people engaged even when no longer at Pembroke.
We hope that everything laid out above is clear, fair and reasonable for all but also gives everyone a better understanding of how the GP can function most appropriately for everyone’s enjoyment. It is as much about us all knowing our own rights within the GP as anything else, though it should also be stated that in the event of issues arising, some of the above may need to be enforced by the Porters who are on duty or the Committee, followed by any necessary action being taken if their requests are not acted upon. We are also more than happy to accept feedback to improve and amend anything written here, just drop us an email to firstname.lastname@example.org.